This critical phase plays a key role in shaping the overall direction, objectives, and long-term success of the organisation. Throughout this phase, preliminary ideas and concepts are examined, honed, and integrated to develop a coherent vision, mission, and value system for the organisation. It is very common to revisit the information provided in the phase as more understanding of what the organisation will ultimately deliver once fully mobilised. This is the whole purpose of focusing on the information needed, it provides the founders with the necessary perspectives that are not always considered or apparent when starting out.
A comprehensive understanding of how and why to define and build your business vision, mission and guiding values.
Neat and clear area to store and view the vision, mission and values for continual reference throughout the building of the organisation.
Defining how the products and services will operate and creating something tangible to understand in a document. This will give the founders of the organisation a document to share with the first phase of stakeholders that will start engaging with the organisation, providing the necessary information and justification for pursuing the organisation further. This phase involves conducting in-depth research, outlining specific strategies, and preparing a comprehensive business case to ensure the organisation has a solid foundation for growth and success. By completing the Definition Phase, the organisation will have a clear and comprehensive direction in place, allowing stakeholders to make informed decisions and confidently proceed with planning out the remaining activities.
How to structure, understand and build your organisation business framework and substance.
Complete business case document framework and storage area, with sections to store, guide and administer executive summary, business purpose, objectives and goals, product and or service solutions, cost vs benefit and detailed financial administration, risk impact administration, funding analysis and forecasting.
Just like building a house, the foundation on which to start is vital, by structuring this correctly, makes the administration that goes with the delivery activities a seamless and complex free as possible. This phase is about planning the activities and foundational structure for successful delivery and operational sustainability, providing the organisation with the necessary structure and processes to manage and adapt to changing circumstances effectively.
Financial Structuring
Financial activities are an essential part of any organisation. They start during the Inception phase and become more detailed and important as the organisation develops.
How to establish your stakeholders, what and who they are and how to engage them correctly. How to structure a build your internal organisation including roles and responsibilities. How to define all the meetings, working groups, decision forums, status and progress meetings. How to build a comprehensive communication framework of information and material. How to add more detailed finanical control and structuring. Risk and issue monitoring and how to embed this into the delivery process. And how to output key progress indicators.
System storage and administration of the complete
governance artefacts, people, staff, external organisations (all stakeholders), meetings and events and communication. Planning process and administration, goal and vision roadmap, milestones, workstreams, tasks and actions, risks and issues, deliverables and dependencies.
This phase involves turning ideas into tangible outcomes,
bringing the organisation’s products or services to life, and
ensuring that all resources, tasks, and timelines are effectively managed. During the Delivery Phase, the organisation will implement the necessary processes, systems, and structures to meet its goals while continuously monitoring progress, managing risks, and adjusting as needed.
How to track and manage each element of work to reach the goal of organisation readiness. How to communicate and keep all stakeholders sufficiently engaged and informed from a quantitive and qualitative perspective. How to manage risks, issues and dependencies, change control procedures, financial tracking and reporting. Resource tracking, action tracking and checklist closeout. Progress and status reporting.
Status reporting, progress information, administration and updating of all items within the structuring phase.
Your organisation is now fully functional and operational, having successfully implemented all strategic and operational elements outlined in the previous phases!